The intake process is one of the MOST important jobs in the warehouse and should be given to someone who is trustworthy and pays a great attention to detail. This person will be the first set of hands to touch all inventory! Once you decide who this person is, you can implement this process:
- Enter inventory into CommentSold using the packing slip from the order.
- Unbox inventory and weigh the products.
- Put barcodes on all of your inventory.
- Decide where to put your items and update the location in CommentSold.
Now, let's break it down step-by-step.
1. Enter inventory into CommentSold using the packing slip from the order.
When receiving inventory from your vendor, there is no need to immediately begin opening these boxes to input the items into CommentSold. You can take the packing slip associated with that order and start plugging in the main key fields for that item to be entered into inventory. You can grab everything you need from the packing slip except your images, description, and possibly your product name (depending on how creative you want to get!) .
I know what you're thinking: shouldn't I verify that my order is correct before entering it into CommentSold? The answer is no! You will verify that you received the correct items in the barcoding step. There is no need to do it twice!
2. Unbox inventory and weigh the products.
You've already entered your items from your boxes using the packing slip. Now, whenever you’re ready to unbox, you can quickly look up which items you’re now going to begin weighing by searching either the brand or brand style number located on the poly of the product or by referring back to the packing slip. We highly recommend weighing your products at this point in the process to eliminate time wasted on doing the same thing more than once (if you wait until you're ready to create labels to weigh your items, you will wind up having to weigh the same products over and over. This process ensures you only need to weigh each size of your item one time).
3. Put barcodes on all of your inventory.
The barcoding process is the time to check and verify that you received the correct amount of inventory ordered. You've already plugged in the amount of inventory you should have received based on your invoice, and you will now print out barcodes that match exactly what you entered. If you have too little or too many barcodes, you’ll know there is an issue.
If there is an inventory discrepancy, make note of the issue on the invoice, and begin the hand off to booking (or whomever’s responsibility this is) to follow up with the vendor for a credit/refund.
The barcode will include only static information. This includes the sku number, size, and color (as applicable) You wouldn’t want to include variables, such as price or locations, because those are always subject to change.
We recommend using the Zebra ZT410 for printing your barcodes. Read more about this printer here.
4. Decide where to put your items and update the location in CommentSold.
Once the item is barcoded and ready to go, you can decide where in your warehouse you’d like to house this item, and be sure to update its location in CommentSold! Don’t worry about the single item in the queue to be photographed. You can search its style number in the care tag to quickly find that item's location, and upload its image on CommentSold at a later time.